Colchester Indoor Bowls Club - Privacy Statement


In Safe Hands

CIBC takes your privacy seriously.  We are committed to protecting your personal information.  This policy sets out how CIBC uses the information that you have provided.

Privacy Policy – Your Data

We will not provide or sell your data to any other organisations or third parties, with exception to CIBC Members for the purpose of contacting you with regard to the AGM and Half Yearly Spring Meetings and Club related activities.

Who We Are – CIBC – What We Collect and How We Use It

Personal data and preferences are collected at the point of application to join the Club or change of personal information that may occur within the membership from time to time.  This may include information such as your name, postal address, email address and contact information.  This, in effect, provides your consent for the Club to contact you with information and updates on the Club.  This may be by post, email, telephone or text message, dependent upon your preferences.

What the Law Says About Protection of Personal Information

The Law on Data Protection is derived from various pieces of legislation.  These include the Data Protection Act and the new General Data Protection Regulation (the ‘GDPR’), which has been enforceable since May 2018.  The GDPR states that personal data (information relating to a person that can be individually identified) can only be processed if there is a legal ground to do so.  Activities like collecting, storing and using personal information would fall into the GDPR’s definition of processing.  The GDPR provides legal grounds (reasons) under which personal information can be processed (used) in a way that is lawful.


Upon joining the Club, you provided your personal data for the use of communication.  This provides your consent for the Club to communicate with you from time to time on Club business only by your preferred method.  The Club will only contact you through your preferred method if we have an accurate record of your recent and freely given consent to do so.  It is your responsibility to ensure that this data is correct.  You can withdraw your consent at any time by contacting The Hon.Secretary, Colchester Indoor Bowls Club, Fitzgilbert Road, Colchester, CO2 7XB.  There are times when it is not practical to obtain and record consent.  At those times, we will only process personal information if that processing would meet another legal ground, eg Legitimate Interests, in which case we would only process in accordance with the law’s strict rules on legitimate interest processing.

What We Have a Legitimate Interest To Do

We believe that Club members are connected to our Organisation and want to know how they can continue to maintain communications through their agreed preferences.  Unless you tell us not to, we will assume that you are content for us to process (keep and use) your personal information.  Unless you tell us not to, we will rely upon our database for sending you direct mail.  We are always mindful of trying to only send you what you are interested in and only as often as is appropriate.  If we do not appear to be sending communications that are of interest, we will review this and modify accordingly.  You are in control, so if you want to ensure that we do not send communications anymore, you can update your preferences at any time by contacting The Hon. Secretary, Colchester Indoor Bowls Club, Fitzgilbert Road, Colchester, CO2 7XB

Legitimate Interest to Process Your Information

We aim to be clear about what information we collect, to enable you to make meaningful choices about how it is used.  When it is necessary, we will contact you for administrative purposes, eg to contact you regarding a payment.  We will also hold the minimum personal information required to support our ability to respect your preference for communication with us.  To help you to understand when and why the Club would process your personal information, we provide the following examples:

·         To send postal communications (as explained above);

·         To enhance, modify, personalise and improve our communications for the benefit of our membership;

·         To improve security of our website and systems;

·         To analyse your personal information to ensure that our communications are relevant to you.

The above list of examples is provided on the basis that the processing will not be done if it harms your rights and interests as an individual or if you tell us that you would like us to stop.  You can do this at any time by contacting The Hon. Secretary, Colchester Indoor Bowls Club, Fitzgilbert Road, Colchester CO2 7XB

Data Analysis

In order to communicate with you more effectively, better understand your preferences and ability to support the Club, we may analyse your data.

Data Sharing

CIBC do not share, sell or swap your information with any other organisation.  In some circumstances, it is necessary for the Club to give relevant Committee Members access to your personal information.  This access is only granted to the extent necessary for them to perform CIBC related duties.

Changes to Your Data

From time to time, we may contact you to ensure that the information you have provided us with remains accurate and up to date.  Should you wish to change your preferences, you can do this by contacting The Hon. Secretary, Colchester Indoor Bowls Club, Fitzgilbert Road Colchester, CO2 7XB.

Like all organisations, we comply with requests for the disclosure of personal information where this is required or permitted by law.  This could include requests from law enforcement or tax agencies.  In these circumstances, the request must be submitted in writing and in accordance with the relevant legal requirements.  If you believe that your privacy rights have been violated, you should advise the Club at your earliest convenience.  This information was last updated in April 2018.  From time to time, we will make changes to the information on this page.  The amended information will apply from the date that it is posted on the site and will govern the way in which we collect and use personal information from then on.

Updated 11th April 2019